Response Programmes Director
Reference: 9255-03G34003
Location: Global
Application Deadline Date: 09-Jan-20
Category: Exceptions
Type: Fixed term, Full-time
JOB DESCRIPTION
*Country location to be determined based on response.
PURPOSE OF POSITION:
The Response Programmes Director oversees/leads the Sector
Programming Team, including Program Officer(s), Design Monitor Evaluation
(DME), Humanitarian Accountability and Information Management. The Programme
Director supports the Response Director (RD) and Operations Director (OD) in
designing the response strategy and operations plan and works in close
coordination with both.
The Response Programmes Director is responsible to manage
grant acquisition, assessments, monitor and humanitarian accountability and
liaises with Support Offices (SOs), and international donors.
Response Programmes Director is part of the Response Senior
Leadership Team. Response Programmes Director will coordinate/advise with
Response Director (RD)/Senior Leadership Team (SLT) go or no go for proposals.
KEY RESPONSIBILITIES:
Establish, lead, resource and staff the programmes
unit to meet response needs:
- Lead
team/individual development and provide direction and support as needed to
enable effective performance.
- Contribute
to National Office (NO) capacity building in the area of emergency
response in coordination with NO leadership and Human Resources (HR).
- Determine
Programmes organisational structure and staffing plan with HR.
- Work
with HR to recruit and deploy Programmes staff and plan for capacity
development.
- Ensure
Programmes staff handovers are conducted.
- Develop
Programmes budget in coordination with Finance.
- Support
RD and Finance in developing Response Budget, ensuring strong alignment
and coordination with Operations team during budgeting and budget
management process.
- Plan
for Programmes Unit transition/integration with NO, where applicable.
Lead the programme planning process to ensure
alignment with context, humanitarian needs, response strategy as well as
operational feasibility and technical quality:
- Support
development of operational intent plan to align with funding allocations
ensuring operational feasibility and
- technical
quality.
- Support
Sectors and Operations Director to draft response plan.
- Work
with Grants, Acquisition and Management (GAM) to coordinate grant
acquisition.
- Write
Operational Intent inclusive of targets.
- Prepare
project RACIs (responsible, accountable, consulted, informed) for new
grants.
Oversee donor liaison and advocacy is undertaken to
resource operations plan to address humanitarian needs. The Response Programmes
Director will ensure that the GAM team undertake the following activities:
- Monitor
and analyse donor opportunities to ensure they align with operational
intent.
- Communicate
humanitarian needs identified through assessments, monitoring data and
community feedback to in-country donors and Support Offices International
Programmes Groups.
- Represent
World Vision with potential donors (ECHO, DFID, EU, OFDA, etc.) including
bilateral, multilateral and corporate.
- Collaborate
with Advocacy to influence donor funding strategies when appropriate.
- Liaises
with SOs regarding donor priorities and opportunities for funding.
- Support
Finance in the allocation and tracking of response funding to ensure
response strategic priorities are funded and effective leveraging of
available funding.
- Support
mapping of all funding sources with Finance.
- Support
funding allocation process (Private Non Sponsorship & grant
opportunities) in coordination with Finance, Response Director and
Operations to reflect response strategic priorities, operational realities
and ensure compliance with relevant funding regulations.
- Support
Finance to track donor funding allocation and commitments to ensure
response strategic priorities are funded.
- Oversee
development and submission of project proposals to donors to resource
operations plan.
- Develop
project proposals with Operations, Advocacy, Finance and relevant Support
functions and ensure stakeholders have the opportunity to review proposals
and raise issues prior to submission to donors.
- Ensure
proposals are aligned with the operational plan, sector DADDs and
standards.
- Ensure
proposals are aligned with accountability standards and basic DME
requirements.
- Maintain
donor and SOs communications to facilitate funding acquisition.
- Support
Finance to ensure an up-to-date funding matrix.
Ensure support for Finance to establish grant
management system to guarantee fulfillment of donor requirements:
- Support
Finance to conduct grant orientation or grant start-up workshops for
relevant staff.
- Plan
and manage donor reporting to ensure that all donor requirements are met.
- Support
Finance with monitoring of grants for compliance with grant requirements.
- Oversee
planning, implementation, analysis and sharing of findings from
assessments and program monitoring.
The Response Programmes Director will ensure that the
DME team undertake the following activities:
- Design
and implement community consultation processes to ensure understanding of
World Visions role, planned interventions and provide opportunities for
input and feedback into programme and project designs.
- Design
and implement Information Provision plan to ensure that accurate and
reliable information about the programme is made available and shared with
communities in a timely and accessible manner.
Establish and support implementation of complaint and
feedback mechanisms:
- Document,
implement and monitor complaint and feedback systems to ensure timely
responses to communities.
- Consolidate
and analyse community complaint information to inform Operations and
response management of key issues raised by beneficiaries.
- Coordinate
Humanitarian Accountability planning and learning with other
accountability focused INGOs and LNGOs.
KNOWLEDGE,SKILLS & ABILITIES:
Required:
- A
minimum of 3-5 years in leadership role in the humanitarian assistance and
development sector, with a significant portion of this in INGOs.
- 5
years experience in humanitarian assistance work.
- Demonstrated
understanding of key humanitarian principles, standards and best
practices.
- University
degree in Humanitarian Studies or relevant field. Masters degree preferred.
- Experience
in program management and implementation of multi-sectoral emergency
response projects.
- Intensive
experience in leading a multi-cultural team of professionals.
- Experience
working in a cross-cultural environment.
- Experience
working in war zones / fragile contexts.
- Experience
in engaging with governmental institutions and multilateral agencies.
- Experience
in managing humanitarian operations that facilitate innovation and
calculated risk taking.
- Work
experience as Program Officer at least for 1-3 years in a country other
than the home country.
- Strong
team leadership skills.
- Emotional
Intelligence (self awareness, managing emotions and those of others,
remaining calm/composed, dealing with ambiguity and change).
- Understand
Humanitarian Industry and have proven experience within a relief setting.
- Effective
in written and verbal communication in English.
- Ability
to express ideas and concepts clearly and persuasively with senior
internal and external stakeholders.
Preferred:
- Previous
experience working in complex emergency/rehabilitation settings.
- Experience
coordination with INGOs and other key stakeholders-High degree of
negotiation and persuasion skills.
- Ability
to work with a reasonable level of comfort in high tension and high
security risk situations.
- Ability
to maintain performance expectations in diverse cultural contexts
psychologically stressful environs and physical hardships.
- Ability
to facilitate the creation of cross-functional project teams and the
development of national strategies.
- Excellent
time-management and prioritization.
- Demonstrates
openness and transparency.