Reference: 10130-14N28060
Location: Africa - Zambia
Town/City: Lusaka
Application Deadline Date: 11-May-18
Category: Supply Chain
Type: Fixed term, Full-time
International Role: No - Only National applicants will be
considered.
Duration: 2+ Years
JOB DESCRIPTION
Purpose of the position:
To assist in the development of the Directorate’s
procurement strategy in accordance with WorldVision Zambia Strategy and to take
an active lead in the introduction, development and implementation of
procurement plans
Appropriately and accurately perform and leverage market
analysis to support Supply Chain Management decisions on buying methods.
Communicate World Vision's Christian ethos and demonstrate a
quality of spiritual life that is an example to others.
Identification of business needs from Programme
Operations
- Participate
in project designing
- Participate
in strategic planning to ensure that SCM is utilized by WVZ early enough
to allow professional input during planning stage
- Provide
pricing information based actual purchases and price projections during
budgeting process
Consolidation of Procurement Plans
- Proactively
manage procurement plans and implementation plan to initiate strategic
sourcing activities by utilizing strategic sourcing methodology in timely
manner.
Promote integration of procurement activities across World
Vision Zambia
Monitoring of vendor performance
- Develop
supplier key performance indicators
- Continuously
monitor and evaluate suppliers to ensure the desired level of contractual
performance is achieved
Measure and report on the performance of suppliers
Market Analysis
- Continuously
review the supply market to assess which suppliers can meet our needs
- Collect
and analyse market and internal data
- Collect
and analyse category and spend data
- Contribute
to the development and implementation of sourcing strategies
- Support
supplier selection activities including qualitative and quantitative
analysis, selection criteria, long and short lists
Provide historical spend, utilisation and compliance data to
strategic sourcing initiatives, as needed
Contract Review
- To
ensure that value for money is demonstrated on contracts ensuring that all
contracts deliver the most cost effective solution.
- To
ensure that construction contracts are awarded to competent contractors in
accordance with the National Construction Council’s Guidelines and that
the Council’s rules of engagement are strictly adhered to.
- To
ensure that tender and contract documentation is compliant with WV Global
Supply Chain Management Procurement Reference, Policy and Process Manual.
- Ensure
that contractual conditions and performance indicators are understood by
suppliers and requestors
e. Identify potential contract improvement opportunities
Payments
- To
ensures that payment recommendations are made in accordance with the terms
of the contract and WVI field financial manual
Ensure timely submission of payments to Finance
Standardisation
a. Develop and create standardized contracts with suppliers
and promote standardization of procurement activities across World Vision
Zambia.
b. Lead the standardization of product categories to
rationalize the number of items purchased
Other Competencies/Attributes:
- Must
be a committed Christian, able to stand above denominational diversities.
- Attend
and participate/lead in daily devotions and weekly Chapel services.
- Perform
other duties as required.
Qualifications: Education/Knowledge/Technical Skills
and Experience
The following may be acquired through a combination of
formal or self-education, prior experience or on-the-job training:
Education :
- First
degree in Business Administration, Social Science, Procurement or similar
degree
- Professional
Qualification preferred, M CIPS qualified
Experience :
- At
least 3-5years experience in purchasing
- Good
Supply Chain Management expertise
Special Knowledge & Qualifications:
- Knowledge
of the 7-Step Sourcing Process
- Negotiation
experience
- Contract
Management experience
- Basic
knowledge of local legal positions for contracts
- Ability
to analyse and report on Supply Chain Management and financial metrics
- Understanding
of market analysis, supplier evaluation, total cost of ownership analysis,
category strategy development & implementation.
General Knowledge & Qualifications:
- Good
communication skills
- Technical
skills in computing and using standard software (Excel, Word, PowerPoint,
Access and Internet)
- Proven
problem analysis and decision making skills
- Good
skills in English and regional used language(s)
- Customer
focused
- Ability
to think creatively and develop innovative strategies.
- Ability
to work at senior level and contribute proactively and positively in a
team environment
- Demonstrates
Christ-centred life and work
- Understands
and is committed to WV’s vision, mission and core values
Working Environment / Conditions:
- The
Senior Supply Chain Officer will report to the Supply Chain Management
Manager.The Senior Supply Chain Officer will largely be based in Lusaka
but may be required to attend workshops or training from time to time to
build capability of the national supply chain function Office-based
with frequent travel to the field
- Travel:
20% Domestic/international travel is required.
- On
call: 100%
