Administration Coordinator
Location: Lusaka, Zambia
Reports to: Operations Manager
Directly Supervises: Stores Management Specialist, Fleet & Transport Management Officer, Administration Assistant,Office Assistant, Receptionist and Custodian
Location: Lusaka or [TBD] provincial office, Zambia
Job Purpose:
The Administration Coordinator is responsible for the
thorough oversight of the administrative function, ensuring day-to-day office
operations run smoothly, including management of events, adherence to safety
and security policies and procedures, and facility maintenance and repairs.
Key Outputs
- General
office organization
- Safe,
neat and secure work environment
- Up to
date fleet fuel, repair & maintenance reports produced
- Up to
date vendor reports produced.
- Report
on stores situation and transactions produced
Key Duties and Responsibilities
- Monitor
the implementation of guidelines for office management, maintenance of
accurate records of all assets and inventories in line with set URC
project standards
- Maintain
a schedule for drivers and manage transport needs for project staff and guests
- Periodically
carry out Stores and assets auditing to review the reliability and
integrity of stock and assets management information & activities and
make appropriate recommendations to curb the gaps in line with the Project
objectives
- Confirm
need for vehicle repair and maintenance in accordance with project fleet
management guidelines
- Regularly
review and maintain the implementation of procedures on storage, inventory
control and distribution of supplies, spare parts and consumables to
different users
- Receive
vendor bills, review, process payment for telephone, water and
electricity, vehicles repair and maintenance, fuel and vehicle hire
- Produce
monthly administration reports and submit to Operations Manager
- Ensure
cleanliness, neatness and security of the work environment as per URC
project office management guidelines
- Perform
any other duties as may be assigned
Minimum Requirements & Academic Qualifications
- A
minimum of a Bachelor’s Degree in Business Administration or its
equivalent.
- A Post
Graduate Diploma in Business Administration is an added advantage.
- 5
years in a busy organization.
- Purchasing
and Supply knowledge
- Stores
Management Knowledge
- Knowledge
of general office management procedures.
- Knowledge
in fleet management
Key Skills
- Interpersonal
skills
- Communication
skills
- Records
management skills
- Hands-on-computer
skills
Due to the large number of inquiries we receive, only
candidates who have met the required experience & qualifications for this
position will be contacted. No phone calls please. However, since we are active
around the world in the field of public health, we may wish to retain your CV
in our database for other/future opportunities, unless you direct us otherwise.
Thank you very much for your interest.
“Contingent on Contract Award”
URC is an E-Verify Employer
URC is proud to be an Equal Employment Opportunity
employer.
We value and seek diversity in our workforce.
