Title: Grants
and Contracts Manager, Zambia
Location: Zambia
Department Name:
Program Delivery
Pact Overview
At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.
Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.
At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.
Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.
Department Overview
Pact strives for a world where all people are heard, capable, and vibrant. Pact employees embrace the following core values as representatives of the institution:
- all
people have a right to participate in decisions affecting their lives
- gender
equity is mandatory for social transformation
- resources
are allocated in a transparent manner, guided by accountability to our
clients and Pact’s role as steward of resources intended for the poor
- diversity
in background, gender and age strengthen our capacity to be wise managers
of public and private funds
- teamwork
and collaboration shape our day-to-day working relationships
- innovation
and risk taking to achieve impact and broad scaleable results drive
strategic priorities
- gathering
and sharing information are primary roles for all employees
- staff
growth and advancement are a priority, including training and professional
skills building to increase knowledge and competence and to stay abreast
of new developments, especially in technology
- a
healthy balance between work and life outside of work must be maintained for
work satisfaction and fulfillment
Position Purpose
The Grants and Contracts Manager is directly responsible to and supervised by the Deputy Chief of Party, Pact Zambia. The Grants & Contracts Manager provides high-level grants and contracts management and administration to achieve project goals, working with partner organizations of all levels. S/he provides overall leadership and oversight for all aspects related to management of sub-grants, subcontracts, and procurements. This requires close collaboration with Pact HQ to ensure compliance with Pact and USAID guidelines. The Grants and Contracts Manager supervises all staff with grants and procurement functions. S/he reports to the Deputy Chief of Party.
Key Responsibilities
Key Performance Areas:
- Grants
Administration
- Grantee
Capacity Building and Support
Specific Duties:
Sub-award Administration
- Develop
subcontract and sub-grant award documents compliant with donor
requirements and Pact standard templates and work closely with Pact HQ
Agreement Management team to execute quality sub-awards.
- Administer
the full cycle of sub-award management activities beginning from
solicitation through selection, pre-award assessments, negotiation,
monitoring/compliance visits, and closeout.
- Utilize
Pact’s sub-award management system (Salesforce) and accounting system
(Serenic NAV) for sub-award issuance and management. Ensure that all
required documentation is available and stored as per Pact regulations.
- Oversee
budget management of projects’ sub-award pools working with the Finance
Manager. Work closely with the Finance Manager to ensure accurate and
timely disbursement and liquidation of sub-award expenses.
- Ensure
timely training of grantees and Pact staff to understand and comply fully
with donor standards. Develop training materials and carry out regular
trainings with grantee partners.
- Ensure
that office systems for grants and contracts administration are maintained
and that regular reports are provided to Pact headquarters.
- Award
and administer sub-contract(s) and consultant agreements necessary to
support local programs and projects
- Develop
and/or update Country Office Sub-awards Manual in compliance with Pact HQ
guidance.
- Support
closeout of awards, including preparation of final inventories, property
disposition, etc.
Other Responsibilities
- Provide
effective performance management, mentoring, and coaching for staff under
his/her direct supervision.
- Provide
training, as required, related to areas of his/her expertise and country
office needs.
- Contribute
to the global Grants Management Community of Practice to share best
practices and lessons learned on Pact’s intranet “Mosaic.”
Perform other duties as assigned.
Skills and Abilities:
Skills and Abilities:
- Consistently
works within internal process and procedures
- Strong
interpersonal and team building skills
- Exceptional
planning and time management skills
- Strong
written and oral communication skills, including the ability to make a
presentation
- Ability
to problem-solve difficult issues
- Ability
to multitask with ease, adapting to frequently changing priorities
- Good
negotiating and conflict resolution skills
- Strong
understanding of budgets
- Competence
using common desktop applications and internal systems
Basic Requirements
- MA/MSc
Financial Management, Full ACCA, CIMA, ZICA and at least 7 years of
relevant experience (or equivalent)
- Experience
managing sub-award design and administration
- Experience
in donor funds administration
- Understanding
of local contract and procurement law
- Knowledge
of USAID rules and regulations as related to contracts and cooperative
agreements; working knowledge of OMB Circulars
- Fluency
in English
Preferred Qualifications
- Experience
assessing the responsibility and grant-worthiness of organizations through
financial statements, audits, and other documentation presented in a
proposal or in support of an award
- Proven
capacity to design and deliver a range of training and technical
assistance programs to build full range of capacities for grant management
- Proficiency
in a local language
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
